STATE WATER RESOURCES CONTROL BOARD MEETING

BOARD MEETING SESSION -- DIVISION OF ADMINISTRATIVE SERVICES

MAY 18, 2000

ITEM: 12

SUBJECT: PROPOSED RENEWAL OF INTERAGENCY AGREEMENT BETWEEN THE STATE WATER RESOURCES CONTROL BOARD AND THE CALIFORNIA HEALTH AND HUMAN SERVICES DATA CENTER(HHSDC){FORMALLY HEALTH AND WELFARE DATA CENTER} FOR ELECTRONIC DATA PROCESSING SERVICES TO SUPPORT THE SWRCB ACCOUNTING SYSTEM (CALSTARS)

DISCUSSION: The official accounting records for the SWRCB are maintained on a statewide automated accounting system known as the California State Accounting and Reporting System (CALSTARS). CALSTARS provides detailed accounting data of appropriations, expenditures, encumbrances and receipts. This data is used to manage program and organizational budgets as well as to report expenditures and receipts to control agencies. The Department of Finance maintains CALSTARS and provides technical support. The cost of processing data, leasing equipment and delivering reports is also provided.

POLICY ISSUE: Should the SWRCB adopt a proposed resolution authorizing the Executive Director to negotiate and execute an Interagency Agreement with the California Health and Human Services Data Center (formally Health and Welfare Data Center)?

FISCAL IMPACT: The cost of these services has risen over the past several years. The actual cost incurred for the past three fiscal years were $232,727 for fiscal year 1996/97; $225,021 for fiscal year 1997/98; $246,199 for fiscal year 1998/99 and an estimated $275,000 for fiscal year 1999/00. The cost increase is due to several factors including increased data processing costs and increased costs of operation at HHSDC (formally HWDC). The estimated costs for fiscal year 2000/01 is $300,000.

REGIONAL BOARD IMPACT: NONE

STAFF RECOMMENDATION: That the SWRCB adopt a resolution authorizing the Executive Director to negotiate and execute an Interagency Agreement with the California Health and Human Services Agency Data Center (formally Health and Welfare Data Center) for data processing services not to exceed $300,000 during fiscal year 2000/01.

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March 28, 2000 DRAFT

STATE WATER RESOURCES CONTROL BOARD

RESOLUTION NO. 2000 -__

AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT BETWEEN THE STATE WATER RESOURCES CONTROL BOARD (SWRCB) AND THE CALIFORNIA HEALTH AND HUMAN SERVICES DATA CENTER (HHSDC) {FORMALLY HEATH AND WELFARE DATA CENTER) FOR ELECTRONIC DATA PROCESSING SERVICES TO SUPPORT THE ACCOUNTING SYSTEM (CALSTARS)

WHEREAS:

1. The official accounting records for the SWRCB are maintained on a

statewide automated cost accounting system known as the California State Accounting and Reporting System (CALSTARS). CALSTARS provides detailed accounting of appropriations, expenditures, encumbrances and receipts. This data is used to manage program and organizational budgets as well as to report expenditures and receipts to control agencies.

2. The Department of Finance maintains CALSTARS and provides technical

support.

3.The SWRCB accesses CALSTARS primarily through personal computer

connection and also through leased terminals in the Accounting Office.

The lease of these terminals is incorporated into the HHSDC (formally

HWDC) Interagency Agreement.

4.Computer processing and large print jobs for the CALSTARS system are

done at HHSDC (formally HWDC) and couriered to the SWRCB Accounting

Office.

THEREFORE BE IT RESOLVED:

That the SWRCB authorize the Executive Director to negotiate and execute an

Interagency Agreement with the Health and Human Service Data Center (formally

Health and Welfare Data Center) for data processing services in an amount not

to exceed $300,000 during the Fiscal Year 2000-01.

CERTIFICATION

The undersigned, Administrative Assistant to the SWRCB, does hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 18, 2000.

Maureen Marché

Administrative Assistant to the Board